Huang Yiping
Director
18688938169
zrh1@zrhworld.com
As far as the spirit of law is concerned, obligations are set up to protect rights; From the perspective of management, rights and powers are allocated for better performance of duties. The rights and obligations of independent directors are no exception
In this section, the rights and obligations of
independent directors are arranged as follows according to the guidelines for
the performance of duties of independent directors of listed companies (China
Association of listed companies, September 12, 2014)
Obligations of independent directors
1. General obligations of directors of the company
The independent directors of a listed company have the general obligations required by the company law, the securities law, the guidelines for the governance of listed companies and other laws, administrative regulations, departmental rules and the articles of association. Bear the obligation of integrity and diligence to the listed company and all shareholders.
2. Obligation to maintain independence
Independent
directors should maintain their identity and perform their duties
independently. In the course of performing their duties, they should not be
influenced by the controlling shareholders, actual controllers and other units or individuals who have interests with the company; When there is a situation
that affects the independence of identity, the independent director shall
notify the company in time and eliminate it. If he fails to meet the conditions
of independence, he shall resign.
3. Time and quantity limit
The
term of office of an independent director is the same as that of other
directors of the listed company. Upon expiration of the term of office, an
independent director may be re elected, but the re-election period shall not
exceed six years. Independent directors should ensure that they have enough
time and energy to effectively perform their duties. In principle, they can
concurrently serve as independent directors in at most five listed companies.
4. Daily work contact and minimum working time limit
The independent directors shall timely and fully
communicate with the management of the listed company, especially the Secretary
of the board of directors, to ensure the smooth development of the work.
In
principle, the effective working time of the independent directors for the
listed company shall not be less than 15 working days per year, including
attending the general meeting of shareholders, the board of directors and the
meetings of various special committees, investigating the company's production
and operation status, the construction and implementation of the management and
internal control systems, and the implementation of the resolutions of the
board of directors, and conducting work discussions with the company's
management, Carry out field investigation on major investment, production and
construction projects of the company. In principle, the on-site working time of
the listed company shall not be less than 10 working days.
5. Attend training
In
principle, the independent director who intends to be an independent director
shall participate in at least one job training organized by relevant
institutions recognized by the securities regulatory authorities before he is
employed as an independent director of a listed company for the first time. It
is recommended to attend follow-up training at least once a year within two
years after first employment. Thereafter, follow-up training should be
conducted at least every two years.
After
the training, the independent directors should be able to fully understand the
basic principles of corporate governance, the legal framework of the operation
of listed companies, the duties and responsibilities of independent directors,
the specific rules of information disclosure and related party transaction
supervision of listed companies, and have the awareness of internal control and
risk prevention, as well as the basic ability to read and understand financial
statements.
6. Attend the meetings of the board of directors and the general meeting of shareholders
Independent
directors shall attend the board meeting in person. If it is really impossible
to attend the meeting in person for some reason, it shall review the meeting materials
in advance, form clear opinions, and entrust other independent directors of the
listed company in writing to attend on its behalf.
The
power of attorney shall state:
(1) The names of the principal and the trustee;
(2) The scope of authorization to the trustee;
(3) The client's instructions on the voting intention of each motion;
(4) Signature and date of the client.
Independent
directors should not issue a blank power of attorney, nor should they fully
entrust the trustee. Authorization should be granted on a case by case basis.
The
independent director entrusted to attend the meeting of the board of directors
shall submit a written power of attorney to the chairman of the meeting and
state the entrusted attendance in the attendance book. An independent director
shall not accept the entrustment of more than two independent directors at a
board meeting.
Where
other independent directors are entrusted to sign written confirmation opinions
on the periodic report of the listed company, special authorization shall be
given in the power of attorney.
The
independent directors shall attend the shareholders' meeting of the listed
company in person and communicate with the shareholders on the spot.
7. Pay attention to relevant information of listed companies
Independent
directors should focus on related party transactions, external guarantee, use
of raised funds, protection of shareholders of public shares, merger and
acquisition, major investment and financing activities, financial management,
executive compensation, profit distribution and information disclosure of
listed companies. When necessary, they should take the initiative to propose
the convening of a board of directors, a board of directors meeting, a board of
directors meeting, a board of directors meeting, a board of directors meeting
and a board of directors meeting Submit to the general meeting of shareholders
for deliberation or engage an accounting firm to audit related matters.
The
independent directors shall check the contents of the board resolutions
announced by the listed company, and take the initiative to pay attention to
the reports and information about the listed company. When they find reports or rumors that may have a great impact on the development of the company and the
trading price of securities, they shall timely make written inquiries to the
company, and urge the company to make written explanations or public
clarifications when necessary. If the listed company fails to explain or clarify in time at the request of the independent director, the independent
director may take investigation measures on his own and report to the agency of
CSRC or the stock exchange where the company's securities are listed.
8.Supervise and investigate listed companies and relevant subjects
When
the independent directors find that the listed company or related entities have
the following situations, they should take the initiative to investigate and
understand the situation:
(1) Major issues are not submitted to the board of directors or the general meeting
of shareholders for deliberation as required;
(2) The company fails to perform the obligation of information disclosure timely or properly;
(3) There may be false records, misleading statements or major omissions in the
information released by the company;
(4) The production and operation of the company may violate laws, regulations or the articles of Association;
(5) Other cases suspected of violating laws and regulations or damaging the rights
and interests of shareholders of the public.
If
it is confirmed that the above situation does exist, the independent directors
shall immediately urge the listed company or relevant entities to make
corrections, and report to the agency of CSRC and the stock exchange where the
company's securities are listed. Focus on the related party transactions of
listed companies
9. Making work notes
Independent
directors shall record in writing the performance of their duties through the
independent director's work record.
Independent
directors shall make work records when they investigate the production and
operation status of listed companies, the construction and implementation of
management and internal control systems, and the implementation of resolutions
of the board of directors, discuss with the management of the company, express
opinions at the board of directors, and conduct field investigation on major
investment, production and construction projects of the company.
The
independent directors shall properly keep the working papers of the independent
directors' performance of duties and the materials provided by the listed
company to the independent directors.
10. Submit annual work report
When
the annual general meeting of shareholders of a listed company is held, the
independent directors should submit the annual report on their duties, explain
their performance of their duties, and focus on the internal control of the
listed company, the standardized operation and the protection of the rights and
interests of small and medium investors.
The
report of independent directors shall include the following contents:
(1) The situation of attending the board meeting and the general meeting of
shareholders in the previous year, including the reasons and times of not attending
the meeting in person;
(2) The situation of expressing opinions and participating in voting at the meeting
of the board of directors, including the situation of abstaining from voting or voting against voting and the reasons;
(3) Investigate the company's production and operation, system construction and the
implementation of the board of directors' resolutions, discuss with the
company's management, and conduct field research on the company's major
investment, production and construction projects;
(4) The work done in protecting the legitimate rights and interests of the public
shareholders;
(5) Participation in training;
(6) Perform other work of independent director according to relevant laws,
regulations, normative documents and articles of association;
(7) The conclusion of self-examination on whether the candidates still meet the
requirements of independence, and whether the statements and commitments of the
candidates have changed.
The
report of the independent director shall be based on the work record, which
shall specifically describe the time, place, work content and follow-up of the
performance of duties, and shall be submitted to the company together with the
data of the annual general meeting of shareholders for filing after being
signed and confirmed by the independent director.
11. Post resignation obligations
If the number of independent directors is less than the quorum due to the
resignation of independent directors during their term of office, the original
independent directors shall continue to perform their duties according to law
before a new independent director is elected.
Director
18688938169
zrh1@zrhworld.com
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